Business Office Assistant

Job Title:  Business Office Assistant
Immediate Supervisor:  Director of Finance and Operations 

Job Description: Centreville Layton School is seeking a Business Office Assistant for immediate hire. A desirable candidate is detail-oriented and organized. The right candidate will have earned a high school diploma and have some business office experience. 

Duties include: Under the supervision of the Director of Finance and Operations, the Business Office Assistant is responsible for providing administrative and operational support within the Business Office.    

Responsibilities of the Business Office Assistant include the following:

• Perform A/P and A/R entries under the oversight of the DFO
• Process payments to vendors
• Make bank deposits
• Track and reconcile tuition payments
• Reconcile bank and credit card statements
• Match credit card receipts to charges
• Maintain student payment records and assist with issuance of enrollment contracts
• Represent the Business Office regarding payables issues
• Assist with day-to-day Business Office transactions as needed
• Work in collaboration with the DFO to ensure a strong system of internal controls
• Assist with filing, photocopying, mailings, and other clerical tasks as required
• Help with research, analysis, and reporting when needed
• Perform other duties as assigned by the DFO or Head of School

Required abilities include the following. 

• Must be reliable, punctual, and professional.
• Excellent communication and interpersonal skills
• Well-organized and committed
• Strong time management skills and ability to prioritize and manage multiple tasks independently
• Ability to maintain professionalism and exercise strict confidentiality
• Some knowledge of generally accepted accounting principles (GAAP) a plus
• Proficient in Microsoft Office and Google Suite; strong experience with Exel
• Some experience Quickbooks Online is a plus

Background Checks are required.

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Physical Requirements: Must have the ability to sit and stand for extended periods of time.  Must have the ability to occasionally lift and/or move up to 25 pounds.  Must have the ability to understand and present materials and communicate with constituents and co-workers in a harmonious manner.

Centreville Layton School is an Equal Opportunity Employer and abides by all federal, state and local laws pertaining to nondiscrimination and fair employment practices. Employment opportunities are based upon the individual’s qualifications and capabilities to perform the essential functions of a particular job and free from discrimination because of race, religion, sex, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by law.